An increasing number of funding bodies now have policies in place that require grant holders to make any resulting publications freely available via Open Access routes. These policies are a condition of grant and it is important to gain an understanding of these in order to comply. The University Research and Knowledge Exchange office can provide help on research funding applications. Their details can be found on the Staff Intranet site.
Research England have published details of a new policy for open access for the REF 2021
The policy requires that, in order to be eligible for Research Excellence Framework 2021 (REF) journal articles and conference proceedings with an ISSN (International Standard Serial Number) accepted for publication after 1 April 2016 must be made Open Access either by depositing full-text papers into an online repository or by publishing in an Open Access journal. Even if an output has been published Open Access, it it still highly recommended that the article be deposited in a repository as well.The policy does not apply to monographs, other long-form publications, creative or non-text outputs, or data. You can find out more details of their policy here.
The Policy Criteria
Occasionally, it will not be possible for an output to fulfil the criteria. An exception is allowed in the following cases.
You can more details about criteria for exceptions in the REF 2021 Guidance on Submissions in paragraphs 252 - 255.
How to comply
To comply with the Research England policy; upon receiving notification of acceptance from your publisher, the eligible research output should have a record entered into a repository, such as UDORA, with the full-text uploaded. To comply using UDORA:
For more information, see the UDORA pages for guidance and the University's Open Access web pages.
Guidance on Revisions to REF2021 and the Open Access requirements as a result of COVID-19
In response to the global Coronavirus pandemic, Research England have released updated guidance on outputs and their Open Access status. Where an in scope output has not been made Open Access due to effects brought about by the Covid-19 outbreak, HEIs may apply the ‘other exception’. The guidance states that this exception may apply to individual circumstances (such as ill health, caring responsibilities); other personal circumstances related to COVID-19, such as furloughed staff, health-related or clinical staff diverted to frontline services, staff resource diverted to other priority areas within the HEI and/or external factors related to COVID-19. Please see the guidance document for further information and clarification.
Guidance for other research funders' open access policies is available, including:
|Arthritis Research UK||Bill and Melinda Gates Foundation|
|Breast Cancer Campaign||British Heart Foundation|
|Cancer Research UK||CERN|
|Department of Health||European Commission and Horizon 2020|
|European Research Council||JISC|
|Leverhulme Trust||Leukemia and Lymphoma Research|
|MNDA (Motor Neurone Disease Association)||NIHR|
|Wellcome Trust||World Health Organisation|
The Research Councils UK have a Policy on Open Access and guidance for individual RCUK funders is provided below: