Historically, the subscription model has been the norm for academic libraries when providing access to content for staff and students. This model is changing, predominantly as a reaction to accelerate the Open Access movement and to answer to the demand by the sector, but also to ensure that the Plan S initiative which was launched in 2018 is fully realised. That said as of December 2024, Plan S will no longer support transformative journals or transformative arrangements (read and publish agreements). You can find out more about the reasoning for this here.
Many publishers now offer a Read and Publish Agreement or transitional agreement meaning that publishers offer both access to subscription content (read) and an OA publishing element (publish) for authors which are affiliated to universities which sign up to these agreements.
What does this mean for the University of Derby?
Authors at the University now have the opportunity to publish their outputs Gold Open Access once they have been accepted for publication with the following publishers: The Association for Computing Machinery (ACM) British Medical Journal (BMJ), Elsevier, Springer, Taylor & Francis and Wiley. Whilst this opens up the opportunity to publish Gold Open Access in a wide range of different titles, these agreements do not cover entire portfolios of journals. When choosing to utilise one of these agreements, please ensure that you use a current university of Derby email address so that we are able to verify your affiliation.
The ACM OPEN agreement enables all UK authors to publish Open Access without needing to pay any individual Article Processing Charges (APCs) for an unlimited number of accepted research publications.
This agreement covers research articles and conference proceeding papers with ACM. You must be the corresponding author to utilise this arrangement.
A full list of eligible titles covered under the agreement can be found here on ACM's website.
The ACM agreement applies to UoD corresponding authors:
Corresponding authors are either sole authors or co-authors of articles accepted by ACM for publication, who are designated by their co-authors to serve in the role of corresponding author for the article. A corresponding author has the authority to represent their co-authors in all publication-related matters with ACM, and is responsible for the completion of the ACM author publication agreement process, including assigning rights to ACM to enable publication.
Please ensure that you have designated yourself as the corresponding author in the conference or journal submission system. You must include your primary affiliation as the UoD along with your UoD email address, the system will then recognise that you are an author from a participating institution.
Following acceptance for publication, you will be notified in the acceptance email if the journal falls under the ACM Open agreement and you will be asked to complete the eRights form. The ACM Open eRights form defaults to a Creative Commons CC-BY 4.0 License. As corresponding author you are allowed to select a different Creative Commons License if required.
Following submission of your eRights Forms, you will receive email confirmation of the acceptance of the forms along with a copy for your records. Your paper will be Open Access on publication.
Within the BMJ read and publish agreement, If any original research article is identified as being funded by one of the below eligible funders, then the relevant journal Article Processing Charge (APC) from journals within the BMJ standard collection will be waived. The fee will be deducted from a consortium publishing fund. The agreement is also open to non-funded authors who can publish in 34 hybrid OA titles.
Eligible funders:
● UKRI
● Wellcome Trust
● British Heart Foundation
● Blood Cancer UK
● Cancer Research UK
● Parkinsons UK
● Versus Arthritis
For more information visit the BMJ Open Access for Authors webpages.
The Elsevier - UK Institutional Agreement gives unlimited and immediate Open Access (OA) publishing in Elsevier’s subscription journals, including the Lancet and Cell Press titles, without the need to pay an Article Processing Charge (APC). The agreement also provides a 15% reduction and price cap on publishing in Elsevier’s fully OA journals (Gold Open Access). A list of journals that are eligible for the APC waiver can be found on the Library SharePoint pages.
Please be aware, only hybrid titles are covered under this agreement for the full APC waiver. For those titles which operate as pure Gold titles (fully Open Access journals), Elsevier offer a 15% discount. Funds must be agreed in advance to cover these costs. Invoices for the payment of APCs from the publisher should detail the name of the payee such as the University itself. Under no circumstance should any invoice be addressed to the Library. Therefore, please ensure that you check the status of the journal in advance before committing to publish in it and you have prior confirmation that the University or funder is able to cover the costs before committing to any payment.
Please note, only the following article types in Hybrid journals are eligible: Research and Review articles, Case Reports, Data in Brief, Microarticle, Original Software Publication, Protocol, Replication Study, Short Communication, Short Survey, Video Article, Practice Guideline.
There are also restrictions on the eligible article types for The Cell Press and The Lancet journals - please email UDORA@derby.ac.uk for more information.
More information is available on the Elsevier website
The eligibility criteria for the agreement is as follows:
As part of the submission process, when you as corresponding author, upload the manuscript files, you will provide your institutional affiliation details.
Post acceptance of the article, you as corresponding author, will receive an email with a unique link to complete the author journey and choose your publishing options, including personalized publishing options for the JISC agreement if you have met all the eligibility criteria.
You will need to complete the Rights and Access Information Form and the Journal License Publishing Agreement. Once you have done this, Library Services will receive a notification to validate the request. Please note that if you do not satisfy all the eligibility criteria and the request is rejected, you will receive an invoice for the full cost of the APC.
The University has signed a new Read and Publish agreement with Springer Nature, covering participating hybrid journals in the Springer Portfolio, Nature Academic, Nature and Palgrave journals. This agreement covers the following article types: Original Paper (also referred to as Original Research, Original Article, or Research Paper), Review Paper, Brief Communication, and Continuing Education. Further information on the agreement can be found on the Springer website including lists of eligible titles.
The deal has a separate arrangement for Gold Open Access journals, whereby a 15% discount will be applied automatically to those articles which are published in titles which fall under the Springer Nature portfolio (BMC, SpringerOpen, Palgrave and Nature Portfolio). If choosing to publish in a fully Open Access journal which falls under the agreement, please ensure that you have received prior confirmation that the University or funder is able to cover the costs before committing to any payment. Invoices for the payment of APCs from the publisher should detail the name of the payee such as the University itself. Under no circumstance should any invoice be addressed to the Library.
If you would like the University to cover the cost of the APC, please follow the process for applying for these funds via the Library SharePoint pages here.
The Springer Open Access agreement applies to the corresponding author:
'The corresponding author is defined as the person who handles the manuscript and correspondence during the publication process – from manuscript correction and proof reading, to handling the revisions and re-submission of revised manuscripts up to the acceptance of the manuscripts.
The corresponding author has the authority to act on behalf of all co-authors in all matters pertaining to publication of the manuscript including supplementary material. They are also responsible for obtaining such agreements and for informing the co-authors of the manuscript’s status throughout the submission, review and publication process.
In addition, the corresponding author acts as the point of contact for any enquiries after the paper is published.'
Springer, 2023.
Instructions for corresponding authors:
Publishing Open Access in a hybrid title:
1. When your paper is accepted, Springer will direct you to a MyPublication form.
2. Agree to the Open Access terms, including the CC BY licence.
3. Declare your affiliation with University of Derby. We recommend using your University of Derby e-mail address to help the university and Springer verify your eligibility.
4. Once verified, your paper will become Open Access on publication
Publishing Open Access via a fully Open Access/ Gold title:
If choosing this option, it is vital that you have confirmed access to funds to cover the cost of the APC on acceptance for publication either via the funder (UKRI for example) or via the University and the requisition has been generated and the Purchase Order (PO) raised. It is a breach of the University's financial regulations to raise a PO when the invoice has already been received.
Eligible UKRI funded authors may have access to the Open Access block grant for the period 01/04/23 to 31/03/24. Please check the terms and conditions of your grant if you are unsure.
If you have not been funded, and the College cannot cover the cost of the APC, the University may be able to support you. Please see the Library SharePoint pages for further information & guidance on Open Access including the UKRI block grant & how to apply for the central fund for APCs here.
The open access agreement with Taylor and Francis allows authors in the United Kingdom continued access to subscription articles with the opportunity for corresponding authors at participating JISC institutions to publish open access in over 2000 titles. The publishing element includes both full open access and Open Select (hybrid) journals, as well as F1000Research and Routledge Open Research. Filter through the list of eligible Open Select journals to find a journal you can publish in at no cost to yourself.
In order to be eligible, the following criteria must be met:
The Taylor and Francis UK Open Access Agreement applies to the corresponding author. Further details for corresponding authors are available on the T&F Author Services webpage.
Instructions for corresponding authors:
1. Once you have received your Author Publishing Agreement, simply select that you would like to be funded through Derby's open access agreement, which you will see as you move through the process.
2. Select the CC-BY Creative Commons license.
3. Taylor and Francis will notify the University of your choice to publish Open Access and the request will be approved via a dashboard which is managed by the library.
4. Your article will be open access on publication.
From 1st January 2024, authors affiliated with UK institutions participating in Wiley’s Jisc agreement may publish primary research and review articles in any of Wiley's and Hindawi's fully gold open access journals and Wiley’s hybrid (subscription-based) journals which offer Open Access with no further open access costs to the author.
Further information on this agreement can be found on Wiley's website along with access to details of the titles covered under the agreement.
The Wiley agreement applies to the corresponding author as per their following definition:
Once your article is accepted, the corresponding author is able to select Open Access from the Author Services Dashboard. For step-by-step instructions, visit the How to Order Open Access page.
Once your order is complete, your article will be made open access immediately upon publication. The open access icon and Creative Commons license signals to readers that the content is freely available to read, download and share.
When selecting open access, eligible authors should choose the CC BY licence where available to meet the requirements of the Jisc agreement.